Creation and Configuration of Business Partners

Creation and Configuration of Business Partners

By Krishna Prathyusha Jataprolu, Accenture

Introduction

This document is the Business Process Design of the Business Partner Master data for SAP CRM. It describes the interpretation of the SAP CRM object Business Partner (abbreviated BP).

Objectives

The aim of this document is to acquire all information needed for the customizing object BP in SAP CRM.

Business Partner 

Defining Number Range

In this activity, you define number ranges for business partners.

The defined number ranges are assigned to groupings in the Define groupings and assign number rangesactivity. Number ranges for business partners are valid throughout a client. 

Procedure

1.       Access the activity using one of the following navigation options:

1.        

SAP CRM Role Menu	Defining Number Range for Org Business Partners
Transaction code	SPRO
IMG Path	Cross-Application Components à SAP Business Partner à Business Partner à Basic Settings à Number Ranges and Groupings à Define Number Ranges

 2.       Choose Change Intervals 

 

3.       Choose Insert Interval.

4.       Enter the Interval ID and range

5.       Select Check Box Ext if External Number range is required

6. Save your Entries

Result:

The Number ranges are defined as needed for different kinds of roles of Business Partner.

Defining Groupings

Use

Assign each business partner to a grouping when you create the business partner. This grouping determines thenumber range.

You cannot change this assignment at a later stage.

Procedure

1.       To carry out the activity, choose one of the following navigation options:

SAP CRM	Defining Groupings
Transaction code	SPRO
IMG path	CRM à Cross-Application Components à SAP Business Partner àBusiness Partner à Basic Settings à Number Ranges and Groupings àDefine Groupings and Assign Number Ranges

2.       Choose New Entries.

3.       Enter the grouping, short name, description, number range and select the check box External.

4.       Save your entries.

Result:

All the Number Ranges defined are assigned to a group with a particular naming convention, which are used in Grouping Tab in Easy Access Screen of Business Partner.

Defining Business Partner Roles

Definition: Business Partner role

Rights and responsibilities that a business partner can have in various business transactions.

In this activity, you make the settings for the properties of business partner roles.

In the business partner dialog you can select from all of the business partner roles provided. If you only want to display certain business partner roles in the selection list, you can hide the other business partner roles.

You can replace the standard title of business partner roles with customer-defined names

Procedure

1.       To carry out the activity, choose one of the following navigation options

SAP CRM	Defining Groupings
Transaction code	SPRO
IMG path	CRM à Cross-Application Components à SAP Business Partner àBusiness Partner à Basic Settings àBusiness Partner Roles àProperties of Business Partner Roles

2.       Select New Entries.

3.       Select the required Business Partner Role.

4. Set the indicator Hide if the business partner role is not to appear in the selection list.
5. Define the position where the business partner role is to appear in the selection list.
6. If you want to give the selected business partner role a different title to the standard title, enter the required Customer title under Title.
7. Save your EntriesThe following roles will be used in SAP CRM:  
   Role Name                 Category (Person/Org/Group)         Remarks

   Employee	Person	Use of Standard role Employee
   Contact person	Person	Use of SAP standard role contact person
   Sold to Parry	Person/Organization	Use of SAP standard role sold-to party
   Prospect	Person/Organization	Use of SAP standard role prospect
   Ship to Party	Person/Organization	Use of SAP standard role Ship to Party
   Bill to Party	Person/Organization	Use of SAP standard role Bill to Party
   Retailer	Person/Organization	This role will be used to register the retailers.

   Result.
   All the Business Partner roles those the client wants to appear in the Easy access Screen are defined and all those that are unwanted are hidden.
   The Business Partner Roles are named in accordance with the client’s requirement.
   Creating a Business Partners
   Procedure
   1.       Access the activity using one of the following navigation options:

   SAP CRM Role Menu	Checking Business Partners
   Transaction code	BP
   SAP Menu	Master Data à Business Partner à Maintain Business Partner

   2.       Go To create Person
    
   In the field display Role Choose sold to party and in Grouping Choose Customers Grouping
   
   3.       Enter all the required data, like Title, Name, Address and also the data as required the other tabs
   
   4.       Save the entriy.
   5.       Repeat the same for different roles. 
   Result.
   Business Partners are created with required roles.