SAP Month end and Year end closing
- Enter accruals and deferrals
- Process recurring entries
- Clear customer, vendor and G/L open items and GR/IR accounts
- Record foreign currency revaluation
- Post tax payables
- Run asset depreciation
- Display document journal and financial statements
Month End Closing Operations
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Module
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Sr. No.
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Process Description
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T Code / Menu-path
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Periodicity(D/W/M)
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Person Responsible / Location
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MM
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1
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Inventory balance
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Programm ZBIL
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Monthly
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Logistic
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MM
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2
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Inventory Revaluation
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MR22
Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices |
Monthly
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Corporate Accounts
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MM
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3
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Physical Inventory Differences-Post , after Physical counting
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MI07 -
Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 ) |
Monthly
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Depot/corporate accounts after prior approval from head of finance
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MM
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4
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PO Closure
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ME22N -
Logistics > Materials Management > Purchasing > Purchase Order > Change |
Monthly
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Purchase dept
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SD
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5
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Check Billing Due List for the last days in the month
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VF04 -
* *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List |
Monthly
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Logtistics/Sales Admin.
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SD
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6
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General check of SD billing flows of Goods Issues without invoices
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VL06F -
Information Systems > General Report Selection > Sales and Distribution >Shipping > Delivery Monitor |
Monthly
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Logtistics/Sales Admin.
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FI
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7
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General account manual FI postings
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FB50 / KE21N
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Monthly
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Corporate Accounts
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SD
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8
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Release SD billing to Accounting
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VFX3 -
Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs |
Monthly
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Logtistics/Sales Admin.
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COPA
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9
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Reconciliation between CO/FI/SD
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KEAT
Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows |
Monthly
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Reporting
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FI &
COPA |
10
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Invoicing Regularisation of deliveries non invoiced
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FB50
Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document |
Monthly
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Reporting
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FI-CO-SD
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11
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Ensure Return sale order -credit memo and transfer posting tally
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KE24/MB51
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Monthly
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Sales Admin/Reporting/Accounts
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Payroll
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12
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Running of payroll interface
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NON STANDARD
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Monthly
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IT/Corporate Accounts
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MM
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13
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Open next MM Period
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MMPV Logistics > Material Managements > Material Master > Other > Close Period
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Monthly
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Manual orAutomated back ground job
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FI
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14
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Open FI Posting Periods
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OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
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Monthly
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Corporate Accounts
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CO/IM
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15
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Settlement of Investment Orders to AUC
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KO8G
Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing |
Monthly
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Reporting
/Corporate Accounts |
CO/IM
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16
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Settlement of Investment Orders to Fixed Assets
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KO8G
Accounting -> Investment Management -> Internal Orders ->Period-End Closing->Single Functions > Settlement > KO8G - Collective Processing |
Monthly
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Reporting/Corporate Accounts
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FI
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17
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Depreciation Run
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AFAB
-Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute |
Monthly
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Reporting/Corporate Accounts
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FI
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18
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Maintain Exchange Rates
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OB08
Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates |
interface MEDECO
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FI
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19
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Post Accrual / Deferral Entries
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FBS1
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc. |
Monthly
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Corporate Accounts
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FI
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20
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Post Recurring Entries
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F.14
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute |
Depends on Nature of entry and target accrual dates
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Corporate Accounts
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FI
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21
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Reverse Accrual / Deferral Entries
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F.81
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document |
Monthly
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Corporate Accounts
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FI
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22
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Receivables and Payables Regroupements
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F101 Accounting -> Accounts Receivables -> Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables
|
Monthly
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Corporate Accounts
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FI
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23
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GR/IR Clearing
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F.13 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency
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Monthly
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Corporate Accounts
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FI
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24
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Revaluation of Foreign Currency Balances
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F.05 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation
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Monthly/Weekly
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Corporate Accounts
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COCCA
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25
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Correction of FI documents for wrong cost centre entries
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KB61
Accounting > Controlling > Cost Center Accounting > Actual Postings > KB61 Repost Line Items |
Weekly/Monthly
| |
CO
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26
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Period close in CO
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OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
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Monthly
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Reporting
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CO-FI
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27
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CO-FI Reco
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S_ALR_87013603
Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency |
Weekly/Monthly
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Reporting
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COPA
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28
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CO - PA assessment
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KEU5 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
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Monthly
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Reporting
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COPA
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29
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Reconciliation between CO - CCA - COPA
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GR55 ZTL8 Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter > Report Writer > Report Group ZTL8 > Execute
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Monthly
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Reporting
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COPA
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30
|
RES1 Report execution and validation
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KE30
Accounting > Controlling > Profitability Analysis > Information System > Execute Report |
D/W/M
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Reporting
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FI
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31
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Balance Audit Trail
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S_ALR_87100205 -
General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File |
Monthly
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Corporate Accounts
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FI
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32
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Compact Journal
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S_ALR_87012289
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal |
Monthly
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Corporate Accounts
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FI
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33
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VAT Liability
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F.38 General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax
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Monthly
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Corporate Accounts
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FI
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34
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VAT Liability
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F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> F-02 - General Posting
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Monthly
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Corporate Accounts
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FI
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35
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Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices
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FBL3N / F.13
(TEST run and without tick " only docs which can be cleared" |
Monthly
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Corporate Accounts
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FI
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34
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Review and download the p& l and balance sheet
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S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284
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Monthly
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Corporate Accounts/
Reporting |
IM
|
35
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Investment Management Report
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S_ALR_87013019
Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports S_ALR_87013019 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : |
Monthly
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Reporting
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IM
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36
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Investment Management Report
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AW01N
Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer |
D/W/M
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Reporting
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YEAR END CLOSING OPERATIONS
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Module
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Sr. No.
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Process Description
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T Code / Menu-path
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Preceding Dependency
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Subsequent Process Impacted
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Periodicity(D/W/M)
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Person Responsible / Location
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FI
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1
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Open FI Posting Periods
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OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
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Open period 13
close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*) |
Allows all specific en year postings
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Annual
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Corporate Accounts
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FI
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2
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End year Manual FI Postings
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FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document
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All specific postings for regularisation involving generation of and FI and non sales imapct
-commissions on sales |
Annual
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Corporate Accounts
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FI
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3
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Fiscal Year Change for Fixed Assets
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AJRW Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change
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None
|
1/Calcul evaluation on next period
2/Posting to Assets Accounting in next Fiscal Year 3/reporting Budget |
Annual
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Corporate Accounts
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FI
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4
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Open FI Posting Periods
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OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
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Close Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance.
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All processing involving generation of and FI Document not allowed in next posting period.
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Annual
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Corporate Accounts
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FI
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5
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Fixed Assets Year-End Closing
|
AJAB Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute
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After END closing period 13
=>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year. |
Posting to Previous Fiscal Year can not be continued after the year- end closing
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Annual
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Corporate Accounts
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FI
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6
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Account Reconciliation for Fixed Assets
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ABST2 Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation
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After END closing period 13
=> Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year. |
Rectification of reported errors on account of Capitalisation or depreciation
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Annual
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Corporate Accounts
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FI
|
7
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Vendors & Customers
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F.07 Accounting -> Financial Accounting-> Accounts Payable -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward
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Scrutiny and closing of all Vendor & Customer accounts
|
Annual
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Corporate Accounts
| |
FI
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8
|
Balance Sheet GL
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F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward
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Scrutiny and closing of all GL Balance Sheet accounts
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Annual
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Corporate Accounts
| |
FI
|
9
|
P & L Items
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F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward
|
Scrutiny and closing of all GL P & L accounts
|
Annual
|
Corporate Accounts
| |
CO
|
10
|
Period close in CO
|
OKP1
Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment |
FI closing done and FI period is closed for last month.
|
CO process and assessment cycle run,RES1 reporting
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Annual
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Reporting
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CO-IM
|
11
|
Carry forward of open commitments for investment
|
KOCF
Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward |
Budgetory control on investment in next year
|
Annual
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Reporting
| |
COCCA
|
12
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Checking overhead report(before and after assessment run)
|
S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625
|
MIS reporting ????
|
Annual
|
Reporting
| |
FI
|
13
|
Review and download the p& l and balance sheet
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S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284
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Scrutinise & Download P& L and Balance Sheet
|
Year end
|
Annual
|
Corporate Accounts
|
IM
|
14
|
Investment Management Report
|
_ALR_87013019
List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports : S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : |
Special FI periods
closed |
Reporting
|
Annual
|
Reporting
|
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